Sell uniforms, books and canteen items to students and staff, with stock behind it and the charge reaching the family account.
Book a demoThe uniform shop takes cash in a tin. At the end of the week somebody counts it and writes a figure in a book. What was actually sold, to whom, and whether the stock left matches the money taken, are three separate mysteries.
A parent asks to be billed rather than paying at the counter. That means a note passed to the accounts office, which may or may not reach the fee ledger before the term ends.
When a sale is recorded against the student, both the stock and the charge follow automatically.
Grouped by the job it does rather than listed as one long set of features.
Items with categories, prices and the warehouse or shop they sit in, so stock is per location rather than a single total.
Sold to a student or staff member rather than to an anonymous customer, which is what makes everything downstream work.
A sale can be billed through the same fee structure instead of handled as a note to the accounts office.
Printed at the counter, including thermal printers, with the same record behind the paper.
Stock reduces when something is sold, so the shelf and the system agree without a weekly count.
What was bought, from whom and at what price, per product, so margin is knowable.
The history of a single item - purchased, sold, returned - rather than a category total.
The uniform that was the wrong size, handled so stock and the charge both correct.
What sells, what does not, and what the shop actually contributed, posting to accounting.
From the supplier to the accounts, on one record.
Purchases recorded per product and supplier, with the price paid.
Sold to a named student or staff member, with a receipt printed on the spot.
Paid at the counter, or charged to the family account through the fee structure.
The wrong-size uniform exchanged, with stock and the charge both corrected.
What sells, what does not and what the shop contributed, posting to accounting.
The cash in the tin. Counted weekly, written in a book. Nobody can say what was sold, to whom, or whether the stock that left matches the money that arrived.
The parent who wanted to be billed. A note to the accounts office that may not reach the fee ledger before term ends, and often does not reach it at all.
The stock count that never matches. Sales recorded as a total rather than per item, so a discrepancy cannot be traced to anything - only noticed.
The uniform returned in the wrong size. Swapped at the counter with nothing recorded. The stock figure is now wrong in two directions at once.
These are the cases worth testing in a demo. Bring the messiest one you have.
The same records, presented differently depending on the job.
Sell, take returns and print receipts, without needing to understand the fee system.
Sees shop charges on the family account and shop income in the books, without a reconciliation step.
See what was bought on their account rather than discovering a charge they cannot identify.
Whether the shop covers its costs, which is a question most schools cannot currently answer.
A sale is made to a student or staff member the institution already knows, so the charge can reach the fee ledger and the family sees it alongside tuition rather than as an unexplained line.
Stock and suppliers use the same records as inventory. Income posts to accounting against the right head. A leaver's outstanding shop balance is visible as part of their exit.
That is the difference between a till and a shop that is part of the institution.
Products are set up with their prices and opening stock, usually from the list the shop already keeps. Receipt printers, including thermal printers, are connected at the counter.
Because buyers are already students and staff on the system, there is no customer list to build. The first sale can be charged to a family the same day.
The parts of the institution this touches most.
What you counted, what you think you sold and whether the two ever agreed. That gap is usually the whole case.
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