Scolvia Scolvia
Academic Module

Timetable Management

Smart timetable and diary system

50+
Classes Managed
Auto
Conflict Check
Instant
SMS Updates

Overview

Create and manage class timetables, period structures, and teacher schedules. Track diary/assignments and send SMS notifications to parents with substitution management.

Key Benefits

Period creation for multiple days
Class timetable management
Teacher timetable and workload tracking
Diary/assignment management
Diary SMS to parents
Substitution management

Common Use Cases

1

Create timetables for 50+ classes efficiently

2

Send diary updates to parents via SMS

3

Manage teacher workloads and substitutions

How It Works

Step-by-step workflow based on actual Scolvia implementation

1

Define Periods

Create time slots for school days.

  • Set period duration
  • Define break times
  • Configure for each day
  • Set special timings
2

Assign Teachers

Allocate teachers to classes and subjects.

  • Select teacher
  • Assign subjects
  • Set class/section
  • Define weekly load
3

Create Timetable

Build class-wise weekly schedules.

  • Select class/section
  • Drag subjects to periods
  • Avoid conflicts
  • Publish timetable
4

Manage Diary

Record daily assignments and homework.

  • Enter assignment details
  • Set due dates
  • Attach resources
  • Send SMS to parents
5

Handle Substitutions

Manage teacher absences and substitutions.

  • Mark teacher absent
  • Find available substitutes
  • Assign substitute
  • Notify affected classes

Integrations

Works seamlessly with these systems and services

Classes

Class scheduling

Staff Module

Teacher assignment

SMS Module

Diary alerts

Parent Portal

Diary viewing

Frequently Asked Questions

Common questions about Timetable Management

How do I create a class timetable?
Go to Timetable Management, select the class, and drag subjects into the period slots. The system checks for teacher conflicts and highlights any issues. Once complete, publish the timetable.
Can teachers view their own timetable?
Yes, teachers can view their personal timetable through the Staff Portal. It shows their daily schedule across all classes they teach, making it easy to plan their day.
How do substitutions work?
When a teacher is absent, mark them in the system. It shows available teachers for each period and allows you to assign substitutes. Affected classes are notified automatically.
How do parents receive diary updates?
When teachers add diary entries, they can choose to send SMS notifications to parents. Parents also see diary entries in the Parent Portal and Mobile App.

Timetable Management Impact

Results from institutions using smart timetables

75%
Time Saved
On timetable creation
Zero
Conflicts
Automated checking
100%
Parent Informed
Via diary SMS

Related Features

Explore other modules that work together with Timetable Management

Classes & Sections Management

Create and manage classes, sections, and study groups. Define fee structures, admission policies, and assign section incharges with complete organizational control.

Learn More

HR & Staff Management

Manage staff recruitment, hiring, active/withdrawn employees, and document storage. Track leaves, performance, and generate appointment letters and ID cards with complete HR workflows.

Learn More

SMS Integration

Send bulk SMS to students, parents, and staff. Templates for fee reminders, attendance alerts, announcements, and diary updates with delivery tracking.

Learn More

Ready to Get Started?

See Timetable Management in action with a personalized demo tailored to your institution.

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