Scolvia Scolvia
Financial Module

Fee Management

Complete fee structure management

95%
Collection Rate
<5min
Challan Gen
3 Modes
Payment

Overview

Comprehensive fee management with monthly challans, family collection, concessions, and bank exports. Handle advance fee and security deposits with automated tracking and reporting.

Key Benefits

Monthly fee challan generation
Full and partial payment collection
Family fee collection for siblings
Cash and Bank payment modes
Fee concessions and discounts
Defaulter tracking and reporting

Common Use Cases

1

Generate fee challans for 2,000+ students monthly

2

Collect combined fees from families

3

Track and follow up with fee defaulters

How It Works

Step-by-step workflow based on actual Scolvia implementation

1

Create Fee Structure

Define fee heads and amounts for each class.

  • Go to Configuration > Fee Heads
  • Add tuition, admission, exam fees
  • Assign to classes
2

Generate Challans

Create monthly fee challans for all students.

  • Select month and class
  • Generate challans
  • Export to PDF or print
3

Send to Parents

Deliver fee slips via WhatsApp, SMS, or print.

  • Select WhatsApp integration
  • Send to all parents
  • Track delivery status
4

Collect Payment

Accept payments via Cash, Bank, or Online.

  • Enter student/family name
  • Record payment amount
  • Issue receipt automatically
5

Track & Report

Monitor collection and identify defaulters.

  • View collection reports
  • Identify defaulters
  • Send reminders

Integrations

Works seamlessly with these systems and services

WhatsApp Business

Fee slip delivery

Family Management

Combined billing

Bank Export

Challan downloads

Frequently Asked Questions

Common questions about Fee Management

How do I generate monthly fee challans?
Go to Fee Management > Generate Challans. Select the month, class, and section. Click Generate to create challans for all students. You can then export to PDF for printing or send directly via WhatsApp.
Can I collect fees for siblings together?
Yes, use the Family Fee Collection feature. Select the controller student or family National ID to view all pending dues for siblings. Collect the combined amount and the system automatically splits it among the students.
How do I handle partial payments?
When collecting fees, enter the amount being paid. The system will accept partial payments and show the remaining balance on the student's account. You can collect the remaining amount later.
How can I track fee defaulters?
Use the Defaulter Report to see all students with pending dues. Filter by class, amount, or days overdue. You can send bulk reminders via WhatsApp or SMS directly from the defaulter list.

Fee Collection Impact

Results from institutions using Scolvia fee management

95%
Collection Rate
vs 65% before Scolvia
80%
Paperwork Reduced
with WhatsApp integration
2,000+
Challans/Month
Generated in minutes

Related Features

Explore other modules that work together with Fee Management

Family Management

Revolutionary family management system that auto-creates families by guardian National ID. Manage siblings under one controller student with unified fee collection, combined notices, and family-wise reporting.

Learn More

Online Fee Collection

Enable parents to pay fees online through multiple payment gateways. Automatic receipt generation and real-time payment reconciliation with bank export capabilities.

Learn More

WhatsApp Integration

Send fee slips, results, attendance alerts, and announcements directly to parents via WhatsApp. Two-way messaging with rich media support eliminates paper notices and ensures instant delivery.

Learn More

Ready to Get Started?

See Fee Management in action with a personalized demo tailored to your institution.

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